Employment Opportunities

Job Title:                           Grants Administration Assistant

Classification:                   Non-Exempt, Part-Time (Variable)

Department:                    Development

Reports To:                       Community Relations / Grants Director

Prepared Date:                October 2015

FIND Food Bank is FIND (Food in Need of Distribution); we are dedicated to relieving hunger, the causes of hunger, and the problems associated with hunger through awareness, education, and mobilization of resources and community involvement. Our vision is to create a community where our citizens are free of hunger insecurity. FIND’s team is committed to building commu-nity awareness and creating an efficient food-distribution network to fight hunger. Resources are leveraged in a strategic, cost-effective manner to achieve our mission and vision.
As a member of the development team, the Grants Administration Assistant is responsible for assisting in the research, preparation, reporting, and recordkeeping required to manage a portfolio of $2 – 2.5M in grant funding annually to our regional food bank and network of local distribution partners.


  • Understand and exemplify professionally and sincerely FIND Food Bank’s mission and vision.
  • Understand and adhere to organization and department policies and procedures.
  • Know and promote principles of professional cooperation.
  • Participate effectively in department/team and all-staff meetings.
  • Operate with a sense of teamwork; support fellow co-workers in daily work.
  • Provide a positive model for co-workers.
  • Report to work as scheduled, on-time, appropriately dressed, and ready to work.
  • Communicate work-related needs and problems promptly and effectively.
  • Take initiative to identify, report, and resolve problems before they escalate.
  • Accept and offer constructive feedback and suggestions, openly and respectfully.
  • Accept direction willingly and follow through with assigned/delegated tasks.


  • Research prospects for appropriate grant funding opportunities for FIND.
  • Assist in preparing grant proposals/files and subsequently reporting on organization grant/contract funding of such proposals.
  • Maintain up-to-date knowledge of FIND’s grant-related information; prepare requested reports of such information and analyze as directed.
  • Assist in maintaining grants/donor database, including accurate entry of data into information-management system; monitoring of files for completeness; auditing data to ensure file and/or database integrity; maintain familiarity with grant information for the purpose of multi-level, multi-variable analysis.
  • Safeguard the donor and financial information FIND maintains with appropriate discretion.
  • When asked to do so by supervisor/CEO, participate in community, in-house, and/or volunteer events in which FIND takes part.
  • Perform various administrative functions in support of assigned work, including but not limited to filing, typing, processing mail, preparing reports, and answering inquiries to support FIND management.
  • Assist in other departments as needed.
  • Perform other duties as assigned to meet organization needs.
  • Assist in communications-related support of FIND colleagues, volunteers, donors, and community events, including but not limited to FIND’s multiple communications and social media outlets.


  • Commitment to understanding and supporting the mission and vision of FIND Food Bank. Demonstrated compassion and appreciation for hunger issues.
  • A high level of personal and professional integrity is essential.
  • Must have strong work ethic and the desire to grow in the job.
  • At least (3) years’ experience required in an administrative/office environment, with demon-strated skills in assisting customers/clients; direct experience in nonprofit setting is preferred.
  • Must be goal- and deadline-oriented, and able to prioritize works tasks and maintain focus.
  • Proficient in Microsoft Office software and able to learn new technology quickly; experience with Raiser’s Edge/eTapestry or similar database management system preferred.
  • Grant-writing experience preferred: at least (2) years’ experience in researching, writing, tracking, and reporting grants from multiple sources.
  • Must be able to communicate effectively, orally and in writing, in English, in a manner consistent with assigned level of professional responsibility; demonstration of writing skill and experience is required during the interview process.
  • Must be able to work effectively with people of diverse backgrounds and opinions. Excellent interpersonal and relationship-building skills important to the work.
  • Excellent phone skills required
  • Must be flexible in work schedule, and able to work extended evening and weekend hours, if necessary, to complete assigned work and achieve established goals.
  • Must be flexible and appropriate in responding to change in the workplace.
  • Must hold a current, valid U.S. driver’s license; if license is from out of state, you have (30) days from date of hire to secure a valid California driver’s license.
  • Bachelor’s or Associate’s Degree preferred; high school diploma required.
  • Must have adequate personal transportation for work-related travel; approved program-related mileage expenses will be reimbursed.

Warehouse environment, including work in coolers/freezers and in warehouse with extreme temperature variance; extensive computer and phone work; responsible for safe use of equip-ment; some driving, walking, standing, bending, stooping, kneeling, lifting, and carrying items weighing in excess of 60 pounds; regular contact with volunteers and agency representatives; work periodically requires extended hours.

Grants Administration Assistant job description, printable copy.

Serious inquiries, please email your resume to Chantel Schuering at cschuering@findfoodbank.org.